.: Chapter Officers :.

Ever wondered who your Committee Members are and what the responsibilities of each of the Chapter Officers are? Below is a simple break down of each of the positions, who current fills them and what their responsibilities to the Chapter are.

Sponsoring Dealer - Director - Assistant Director - Treasurer - Secretary - Head Road Captain - Activities Officer - LOH Officer - Editor - Safety Officer - Photographer - Membership Officer - Webmaster - Historian

Robbo's Harley-Davidson & Buell (Christine & Col Macauley)

Each H.O.G.® chapter must be sponsored by an authorised Harley Davidson® dealer.

Responsibilities:

• Promotes H.O.G. and the H.O.G. chapter to potential members

• Abides by the "Annual Charter for H.O.G. Chapters" and all H.O.G. operating policies

• Ensures that the chapter operates in accordance with the "Annual Charter for H.O.G. Chapters" and H.O.G. operating policies

• Signs annual H.O.G. Chapter Charter Application and ensures it is received in the H.O.G. office by January 31st

• If the chapter is incorporated, ensures the chapter complies with all corporate state/national annual filing requirements

• Approves all chapter publications

• Places chapter custom T-shirt orders

• Approves any local chapter by-laws (along with International Manager)

• Contacts the International Manager prior to disbanding a chapter

• Contacts the International Manager prior to starting a chapter

• Approves all fund-raisers

The Sponsoring Dealer may also:

• Determine how the chapter officers are chosen and the length of their term

• Suspend or revoke membership to the local chapter

• Rescind chapter sponsorship at their discretion

• Establish chapter dues in accordance with the charter

• Assume any, or all, officer positions

-Back To Top-

Marie 'Devil' Stavropoulos

Responsibilities:

• Works with the Sponsoring Dealer to uphold the "Annual Charter for H.O.G. Chapters" and H.O.G. operating policies

• Assumes overall responsibility for the administration of the H.O.G. chapter and implementation of Harley Owners Group policies

• Signs annual H.O.G. Chapter Charter Application and ensures it is received in H.O.G. office by January 31st

• If chapter is incorporated, ensures chapter complies with all corporate state annual filing requirements, if applicable

• Promotes H.O.G. and the H.O.G. chapter to potential members

• Conducts chapter meetings

• Coordinates chapter officer responsibilities

• Ensures that risk management requirements pertaining to the Chapter, including procurement of necessary release forms, are met for all chapter activities

• Verifies that chapter T-shirt guidelines are followed

• Ensures that all trademark requirements are met

• Ensures that chapter merchandise orders are supplied to the Sponsoring Dealer

• Ensures Chapter Officer News® is available to all fellow officers

• Routes H.O.G. correspondence to fellow officers and to membership, as requested

-Back To Top-

All Positions - Common Responsibility:

Assists the Sponsoring Dealer and Chapter Director in upholding the "Annual Charter for H.O.G. Chapters"

Rob Hamilton

Responsibilities:

• Assists the Director as requested

• Promotes H.O.G. and the H.O.G. chapter to potential members

• Informs chapter members of H.O.G. programs and benefits. The following officers should assist you in this function:

  • LOH® Officer - Ladies of Harley program and LOG Motorcycling Memories contest

  • Safety Officer - Motorcycle safety programs and Safe Rider Skills program

  • Conducts new member orientation

  -Back To Top-

Ralph Di Blasio

Responsibilities:

• Collects chapter dues

• Manages all chapter funds

• Oversees the preparation of chapter federal, state and local tax returns where applicable

• Reports financial transactions to members monthly

• Submits the annual financial statement to H.O.G. by January 31st

• Ensures that any charitable contributions are managed according to H.O.G. guidelines

• Maintains a running comparison of current year chapter finances with prior year chapter finances for presentation at Annual Meeting

-Back To Top-

Helen Symons

Responsibilities:

• Oversees the administrative needs of the chapter

• Keeps minutes of all chapter meetings, including "Annual Chapter Business Meeting"

• Ensures that all insurance requirements are met

• Oversees Membership Officer position to:

• Ensure that chapter members have current International H.O.G. memberships

• Enrol new chapter members

• Administers annual chapter member renewal process

• Ensure that the most current officer and chapter address information is on file with H.O.G.

• Maintain annual Chapter Membership Enrolment Form and Release on file for each member

• Submits the following forms / reports to H.O.G.:

  • H.O.G. Chapter Charter Application (once a year, by January 31st)

  • Other reports and forms as requested

• Obtains, files and maintains records of all insurance forms, including release and injury report forms

• Administers the annual chapter business meeting

• If chapter is incorporated, submits corporate state annual report to proper state office (or chapter attorney), if applicable

-Back To Top-

 Rob Hamilton

Responsibilities:

• Maintain a close working relationship with Chapter Director, Activities Officer and Safety Officer

• Assist with promoting C.H.O.G. to other Chapters and the community

• Liaise with Road Captains from other H.O.G. Chapters

• Represent Road Captains at Committee meetings

• Assist in the selection of prospective Road Captains

• Train and Supervise Trainee Road Captains

• Present a comprehensive report detailing rides and happenings from the year at the AGM

• Initiate and Revise Road Captain's Code of Conduct

• Plan and execute Chapter Rides

• Support Road Captains in their planing and execution of Chapter rides

• Maintain and expand bank of Chapter Run Plans for future reference

• Address any issues that may occur during organised Chapter rides

• Conduct Road Captain's meetings

• Contribute to the Chapter Newsletter providing relevant and current information for members

-Back To Top-

 Justin Anderson

Responsibilities:

• Oversees the administration of chapter events

• Recruits and instructs volunteers for chapter activities

• Ensures that all insurance concerns and requirements are met for chapter events

• Oversees the collection of appropriate release forms for chapter events

• Assists the Director and Secretary with the implementation of the Risk Management program, including procurement of insurance and release forms

-Back To Top-

 Lyn Hamilton

Responsibilities:

• Encourages women members to take an active part in the chapter

• Answers questions about the Ladies of Harley program

• Informs members of LOH benefits and activities

• Coordinates LOG chapter activities

Note:

Ladies of Harley is another benefit of membership, not a separate organisation within H.O.G. or local chapters. Ladies of Harley was established to help women become more active members of H.O.G. and their existing local chapter. You cannot open a separate Ladies of Harley chapter nor offer activities exclusive to LOH members. You can, of course, organise events that may be more appealing to the LOH members, but all members must be welcome.

-Back To Top-

 Greg Symons

Responsibilities:

• Authors, edits and facilitates the distribution of chapter publications, including the chapter newsletter

• Presents any chapter publications (written, electronic, oral, etc.) to the Sponsoring Dealer for approval prior to their use

• Organises and assembles written material for the chapter

• Submits chapter events on-line at www.members.hog.com for listing of the Chapter Events List

• Submits chapter suggestions to the Chapter Officer News®\

• Informs chapter members of chapter activities by printing them in the chapter newsletter

• Work with Webmaster to ensure the same information is being communicated to all chapter members

• Promotes H.O.G.'s fn, family-oriented philosophy in all chapter publications

• Sends a copy of all publications to the H.O.G. office

The Editor may also:

• Select information from the Chapter Officer News, Hog Tales and Enthusiast® and reprint it in the chapter newsletter

-Back To Top-

 Lyndsay Kerr

Responsibilities:

• Provides Motorcycle Safety Foundation type information to members

• Educates members about the Safe Rider Skills program

• Assists the Road Captain in planning routes for chapter rides

• Assists the Road Captain in educating members about group riding techniques, hand signals and other requirements

• Assists in the collection of signed release forms

-Back To Top-

 Greg Symons

Responsibilities:

• Takes and organises chapter photos for chapter publications, Hog Tales and a chapter history album

• Submits chapter photo to Hog Tales when requested

-Back To Top-

Membership Officer duties are overseen by the chapter Treasurer.

Responsibilities:

• Ensures that chapter members have current International H.O.G. memberships

• Enrols new members into chapter

• Administers annual chapter member renewal process

• Works with chapter secretary to ensure the annual Chapter Membership Enrolment form and Release is on file for each member

-Back To Top-

Ian 'Emu' Parker

Responsibilities:

• Authors, edits and updates the chapter web site

• Follows Internet guidelines in Section H of the Chapter Handbook

• Presents any potential web site information to the Sponsoring Dealer for approval prior to use. If the Sponsoring Dealer has a home page, discuss linking the chapter home page to the Dealer's

• Includes official chapter name and number on all material published by the chapter

• Works with the Chapter Editor to ensure the same information is being communicated to all chapter members and does not rely on the Internet as sole means of chapter communication

• Organises and assembles electronic information for the chapter

• Informs chapter members of chapter activities by including them in the chapter web site

• Promotes H.O.G.'s fun, family-orientated philosophy in all web site material

• Acts as caretaker for chapter by protecting chapter members privacy by not revealing personal chapter member or private chapter information on the chapter web site

• Submits chapter web site to H.O.G. for listing on www.members.hog.com and the H-D dealer locator

The Webmaster may also:

• Select information from the Chapter Officer News, Hog Tales and Enthusiast® and reprint it on the chapter web site

-Back To Top-

Vacant

Responsibilities:

• Organises written accounts of chapter activities, records names of chapter officers, notes membership levels, etc

• Organises photos of chapter activities, officers, member, etc

The Historian may also:

• Work with the chapter Photographer or other members to assemble a collection of photos and materials that document the life of the chapter

• Create a permanent history of the chapter that can be stored in a "chapter library" at the dealership

• Assemble historic material that may be utilised in articles for both the chapter publications and Hog Tales

-Back To Top-